Questions you cannot ask when recruiting
You must not ask candidates about ‘protected characteristics’ or whether they:
- are married, single or in a civil partnership
- have children or plan to have children
Asking about health or disability
You can only ask about health or disability if:
- there are necessary requirements of the job that cannot be met with reasonable adjustments
- you’re finding out if someone needs help to take part in a selection test or interview
- you’re using ‘positive action’ to recruit a disabled person
You might be breaking the law if any discrimination happens during their recruitment process, even if you use a recruitment agency.
Asking for a date of birth
You can only ask for someone’s date of birth on an application form if they must be a certain age to do the job, for example selling alcohol.
You can ask someone their date of birth on a separate equality monitoring form. You should not let the person selecting or interviewing candidates see this form.
Spent criminal convictions
Applicants do not have to tell you about criminal convictions that are spent. You must treat the applicant as if the conviction has not happened, and cannot refuse to employ the person because of their conviction.
There are some areas of employment that are exempt from this rule, for example schools.
Trade union membership
You must not use membership of a trade union as a factor in deciding whether to employ someone. This includes:
- not employing someone because they’re a member of a trade union
- insisting someone joins a trade union before you’ll employ them
Employing people with protected characteristics
You can choose a candidate who has a protected characteristic over one who does not if they’re both suitable for the job and you think that people with that characteristic:
- are underrepresented in the workforce, profession or industry
- suffer a disadvantage connected to that characteristic (for example people from a certain ethnic group are not often given jobs in your sector)
You can only do this if you’re trying to address the under-representation or disadvantage for that particular characteristic. You must make decisions on a case by case basis and not because of a certain policy.
You cannot choose a candidate who is not as suitable for the job just because they have a protected characteristic.
Favouring disabled candidates
When a disabled person and a non-disabled person both meet the job requirements, you can treat the disabled person more favourably.